Content Management system is a way of managing the Work Flow in collaborative environments comprising of various procedures. It can be manual but nowadays it has become computerised in most cases. Following are some requirements for which the procedures have been designed.

• To allow sharing, utilization, and contribution of the stored data by huge number of people.
• The access to the data is controlled i.e. the type of data to be accessed by the type of people is restricted.
• To aid easy storage and retrieval of data.
• To reduce repetitive inputs and storage of duplicate data.
• To make reporting job easier.
• To increase better and effective communication amongst the users.

There are various categories of Content Management System (CMS). Some of them are as follows:

• Enterprise Content Management System (ECMS)
• Web Content Management System (WCMS)
• Document Management System (DMS)
• Mobile Content Management System
• Component Content Management System
• Media Content Management System
• Learning Content Management System

In this article we are going to discuss about fewer details of some of the above Content Management System.

Enterprise Content Management System (EMS)

Enterprise Content Management System (EMS) comprises of various technologies, tools, strategies and many more which are used to manage various documents, files and folders in an organisation.

Association for Information and Image Management (AIIM) International which is an international organisation for enterprise and content management began giving the definitions for ECM in 2000.

The main aim of EMS is to manage the workflow and proper documentation. With advent of newer technologies digital archiving of the organizational document has been another job of EMS. Digital asset management and digital document management are some of the works performed by EMS. With recent development in Content Management Systems and more demand, the market has seen the entry of IT giants like Microsoft and Oracle Corporation into the market.

Web Content Management System (WCMS)

Web Content Management System comprises of software which are implemented as Web application for the management of documents on the web or internet. Such job includes management of HTML, DHTML or XML documents.

Most of the systems make use of database though not universal but restricted to particularised users. Artefacts and metadata are often stored in this system. All the contents are not stored in XML or HTML. Some of the works of the Web Content Management System are as follows:

• Automation of templates
• Making contents easier for the purpose of editing
• Features which are set are scalable
• Management of proper work flow
• Management of the documents
• Content virtualization

And there are many more.

Component Content Management System

Managing contents at the granular level i.e. maintaining them at very fundamental level rather than at the level of documents is termed as Component Content Management System. The concept means that each component refers to particularised topics, assets or descriptions. Managing them before the formation of documents is CCMS.

The life in many organisations has been easier and faster with the advent of CMS. It’s a great gift of technology to these organisations.